Last updated: 20 October 2026

1. Introduction

Figaro Digital is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, store and share personal information when you visit our website, register for our events, participate in our business networking activities, receive our marketing communications or interact with us in any other way.

We aim to be clear and transparent about the information we collect, why we collect it and the choices available to you.

We process personal data in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, together with applicable electronic marketing and privacy regulations.

2. Who we are

For the purposes of data protection legislation, the organisation responsible for deciding how and why your personal data is processed is referred to as the data controller.

Figaro Digital
VHeaven Ltd, First Floor, 28 Whitehorse Street
Baldock
Herts
SG7 6QQ

Company registration number: 6557209

Email: hello@figarodigital.co.uk

Website: www.figarodigital.co.uk

3. What personal information do we collect?

We may collect and process the following types of personal information, depending on how you interact with Figaro Digital.

Contact and professional information

• Name, job title and company name.

• Business email address, telephone number and business address.

• Professional interests, areas of responsibility and marketing requirements.

• Information you provide when contacting us or completing a form.

Event registration and participation

When you register for or attend our seminars, conferences, summits, roundtables and other events, we may collect:

• Registration and attendance details.

• Dietary, accessibility or other requirements you choose to provide.

• Professional interests, business objectives and topics you wish to discuss.

• Information provided in delegate questionnaires or meeting requests.

• Details of your participation in networking activities and business meetings.

Business meetings and introductions

Where we organise introductions or meetings between brands, agencies, technology providers, sponsors and other participants, we may process information about your professional interests, services, business requirements and meeting preferences to help facilitate relevant connections.

Marketing and website activity

We may collect information about your interactions with our website, newsletters, articles, case studies, videos and other content. Depending on the tools we use and your privacy preferences, this may include website usage information, IP address, device and browser information, pages visited, email engagement and cookie identifiers.

Communications

We may retain information contained in emails, telephone calls, enquiries, feedback and other communications with us.

We ask that you do not provide sensitive personal information unless it is necessary for a specific purpose, such as communicating an accessibility requirement.

4. How do we collect your information?

We may collect personal information through several channels:

• Directly from you when you register for an event, complete a form, subscribe to a newsletter or contact us.

• When you attend an event, participate in a business meeting or provide feedback.

• When a colleague, employer or business representative registers or provides information on your behalf.

• From publicly available professional sources, company websites and professional networking platforms, where permitted by law.

• From event partners, sponsors, agencies, technology providers or other third parties where they are legally entitled to share the information.

• Automatically through our website, cookies and similar technologies, subject to applicable consent requirements.

Where personal data is obtained indirectly, we will provide the information required by data protection law about its source and use, where applicable.

5. Why do we use your personal information?

We use personal information for the following purposes.

Event administration

To manage registrations, confirm attendance, communicate event details, arrange venues and catering, accommodate requirements, and provide information before and after an event.

Business networking and introductions

To facilitate relevant introductions and meetings between brands, agencies, technology companies, sponsors and other professionals. This may involve using information about your role, company, interests and stated business objectives.

Marketing and communications

To send relevant event invitations, newsletters, articles, case studies, videos, reports and other content, as well as information about Figaro Digital’s activities and services, where permitted by law and in accordance with your preferences.

Business development

To manage relationships with clients, sponsors, speakers, exhibitors, agencies and other business partners, and to discuss potential projects, sponsorships, events and services.

Website improvement

To understand how visitors use our website and content, assess the effectiveness of our communications and improve the relevance and performance of our services.

Administration and legal obligations

To maintain business records, manage payments and invoices, prevent misuse, resolve disputes, enforce agreements and comply with applicable legal requirements.

6. Our lawful bases for processing

We will only process personal data where we have a lawful basis under applicable data protection legislation. Depending on the circumstances, these may include:

Legitimate interests: We may process professional contact information to manage B2B relationships, organise relevant events, facilitate business introductions, improve our services and undertake appropriate business-to-business marketing. We consider the impact on individuals and their rights before relying on this basis.

Consent: We may rely on your consent where required, including for certain marketing communications, non-essential cookies or other activities for which consent is the appropriate lawful basis. You can withdraw consent at any time.

Contract: We may process information where necessary to enter into or perform a contract with you, or to take steps you request before entering into a contract.

Legal obligation: We may process information where necessary to comply with legal or regulatory requirements.

The lawful basis will depend on the particular processing activity. Where we rely on legitimate interests, you can ask us for further information about those interests.

7. Marketing communications

Figaro Digital may send business-related communications about its events, content, services and activities.

These may include invitations to seminars, conferences, summits and roundtables, as well as newsletters, articles, case studies, videos and other professional marketing content.

We will only send electronic marketing communications where permitted by applicable law. This includes complying with the rules that apply to business contacts, corporate subscribers, individual subscribers and consent-based marketing.

You can unsubscribe from marketing emails at any time by using the unsubscribe link provided in the message or by contacting us directly.

Unsubscribing from marketing will not necessarily stop essential administrative communications, such as event confirmations, changes to event arrangements or other information relating to a registration or business relationship.

We may retain limited information on a suppression list to ensure that we respect your request not to receive further marketing communications.

8. Sharing information with event partners and sponsors

Figaro Digital organises events and business networking activities that bring together brands, agencies, technology companies, sponsors, speakers and other professionals.

To deliver these activities, we may share relevant personal information with selected third parties, including:

• Event venues and event service providers.

• Speakers, sponsors and event partners.

• Agencies and technology companies participating in organised business meetings.

• Suppliers providing registration, email marketing, website hosting, analytics or other business services.

• Professional advisers, insurers, regulators or public authorities where necessary.

We will only share personal information where there is an appropriate lawful basis and the sharing is consistent with the purpose for which the information was collected.

Where delegate details may be shared with a sponsor or partner for its own marketing purposes, we will explain this clearly at the relevant registration point or when collecting the information, and obtain consent where required by law. Registering for an event will not automatically mean that you agree to receive marketing from every sponsor or partner.

We do not sell personal information as a standalone data product.

9. Service providers and data security

We may use trusted third-party service providers to help operate our business. These may include event registration platforms, customer relationship management systems, email marketing services, website providers, cloud storage services and analytics tools.

Where a provider processes personal data on our behalf, we will take appropriate steps to ensure that the provider is subject to suitable contractual, confidentiality and security obligations.

We use appropriate technical and organisational measures designed to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

10. Cookies and website analytics

Our website may use cookies and similar technologies to ensure that it functions correctly, remember preferences, understand visitor behaviour and measure the effectiveness of our content and marketing.

Depending on the tools implemented, these technologies may collect information about your device, browsing activity and interactions with our website.

Where required, we will ask for your consent before placing non-essential cookies or using similar technologies. You can manage your preferences through our cookie settings and, where appropriate, your browser settings.

Further information about the specific cookies and tracking technologies we use should be provided in a separate Cookie Policy or cookie notice.

11. Email tracking and engagement

Our marketing emails may contain tracking technologies that help us understand whether a message has been opened, whether links have been clicked and which content attracts interest.

Where used, this information may help us measure campaign performance, improve our communications and provide more relevant event invitations and content.

We will use these technologies in accordance with applicable law and any consent requirements. You can unsubscribe from marketing communications at any time.

12. Public information and third-party websites

Our website and communications may include links to third-party websites, social media platforms or external services.

Those websites and services operate under their own privacy policies. Figaro Digital is not responsible for their privacy practices, security arrangements or content.

Information that you publish publicly on professional networking platforms, social media or other public websites may be visible to others. We encourage you to review the privacy settings and policies of the platforms you use.

13. Photographs, video and event recordings

Figaro Digital events may be photographed, filmed or recorded for event reporting, educational content, promotional materials or future marketing.

Where we intend to capture identifiable images, video or audio, we will provide appropriate information about the recording and how it may be used. Where required, we will obtain consent or rely on another appropriate lawful basis, taking account of the circumstances and individuals’ reasonable expectations.

If you have concerns about a photograph or recording in which you appear, please contact us using the details in this policy. We will consider your request in accordance with applicable law and the circumstances of the recording.

14. How long do we keep your information?

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including event administration, maintaining business relationships, marketing where permitted, meeting legal obligations and resolving disputes.

Retention periods may vary depending on the type of information and the reason it is held. For example, event registration records, business correspondence, financial records and marketing suppression records may need to be retained for different periods.

When information is no longer required, we will take appropriate steps to delete it or anonymise it securely.

Our specific retention periods should be documented internally and reviewed regularly.

15. International transfers

Some of our service providers may store or process personal information outside the United Kingdom.

Where personal data is transferred internationally, we will ensure that the transfer complies with applicable data protection legislation. This may include relying on UK adequacy regulations, approved contractual safeguards or another legally recognised transfer mechanism.

You can contact us for further information about relevant safeguards where applicable.

16. Your data protection rights

Under applicable data protection law, you may have the right to:

• Access: Request a copy of the personal data we hold about you.

• Rectification: Ask us to correct inaccurate or incomplete information.

• Erasure: Request the deletion of your personal data in certain circumstances.

• Restriction: Ask us to restrict how we process your information in certain circumstances.

• Data portability: Request your information in a portable format where the legal conditions are met.

• Object: Object to processing based on legitimate interests and, at any time, object to the processing of your personal data for direct marketing.

• Withdraw consent: Withdraw consent where we rely on it as the basis for processing.

• Automated decision-making: Challenge certain decisions made solely through automated processing where the relevant legal conditions apply.

These rights are subject to certain legal conditions and exceptions.

To exercise your rights, please contact us using the details in Section 2. We may need to verify your identity before responding.

You also have the right to complain to the UK Information Commissioner’s Office (ICO) if you believe your personal data has been handled improperly. Further information is available at https://ico.org.uk/.

17. Children and young people

Figaro Digital’s services and events are primarily intended for business professionals. We do not knowingly seek to collect personal information from children for marketing purposes.

If you believe that a child has provided us with personal information inappropriately, please contact us so that we can review the matter and take appropriate action.

18. Personal data breaches

We maintain appropriate measures to protect personal information and respond to suspected data security incidents.

If a personal data breach occurs, we will assess the incident and take appropriate steps to contain it, investigate its effects and meet any applicable reporting and notification obligations. Where required by law, we will notify the relevant supervisory authority and affected individuals.

19. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, the services we provide, the information we collect or applicable legal requirements.

The latest version will be published on our website, together with the date on which it was last updated. We encourage you to review it periodically.

20. Contact us

If you have questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how your personal information is handled, please contact:

Figaro Digital

VHeaven
First Floor, 28 Whitehorse Street
Baldock
Herts
SG7 6QQ

Email: Hello@figarodigital.co.uk

Website: www.figarodigital.co.uk

We will review your enquiry and respond in accordance with applicable data protection legislation.